Version 4 of the HP Authentication Suite of applications is due for release in October 2025.
Search V4 Release update
HP Authentication Suite Version 4 is due for release in October 2025, which includes several new features, critical bug fixes, and enhancements to overall system usability and performance. To help you and your customers prepare for this release, we have outlined key technical considerations and changes you should be aware of.
Azure Integration option
Customers now have the choice of self hosting the HP Authentication Suite of services on their own Azure Tenant.
What does this Mean?
Currently, the management of your Cards, Badges, BLE, and QR Code identities is handled via Datasec’s Azure-managed API services, which are distributed across multiple Azure regions. Datasec is responsible for the operational oversight and maintenance of these API services.
Customers now have the option to self-host their Badge, Card, BLE, and QR Code identities within their own Azure tenant. This empowers them to manage and delete user identity data directly, without relying on Datasec’s API services. By maintaining control over identity data, customers benefit from enhanced security and full ownership of their user identity lifecycle.
Additionally, if you choose to self-host Card IDs, you’ll also be eligible to leverage our new free Print Device Logging system. This allows you to ingest detailed printer activity data—including print, scan, fax, copy, and consumable usage—directly into your Azure Log Analytics Workspace. With this integration, you can generate comprehensive reports on usage patterns and associated costs, enabling better visibility and control over your print environment.
How is this implemented?
To enable Card ID registration, simply activate Azure’s built-in feature called Custom Security Attributes and provision an Azure SignalR Service within your own Azure tenant.
For device usage reporting, you will require to commission an Azure Log-analytics workspace.
Datasec will provide comprehensive deployment manuals and automated scripts to assist your IT team with setup, ensuring a smooth and efficient implementation process.
Is this optional?
Yes. If you're currently using Datasec’s API services and prefer to continue with this setup, everything will operate as usual.
However, please note that customers who do not self-host will not be eligible to access our new Free logging and reporting features.
Other Information
Datasec offers 2 methods of deployment / Onboarding of HP Authentication suite, here is what to expect from an Onboarding process.
For current Datasec Hosted API/Keycloak Services
Business as usual, the onboarding process will not change, you will still need to provide Datasec with the Onboarding PDF form and we will supply the customers final onboarding documentation with all of the Configuration settings / Secrets etc. This will still use our API/Keycloak Services.
For Customer wishing to Self Hosted Azure Services
The HP Authentication Suite can now be installed and commissioned by anyone—no onboarding request or customer registration forms are required. All that’s needed is an official purchase order from HP, which must include the customer’s volume license and subscription period (1–5 years).
Once received, Datasec will request the customer’s Azure Tenant ID to activate the license.
Our updated installation documentation enables customers to fully self-install the HP Authentication Suite, provided they have access to HP Command Centre or are working with an authorized HP installer with HP Command centre access.
Datasec does not require any sensitive credentials—only the Azure Tenant ID—to enable and manage the license, no more PDF Forms or subsequent instructional documents.
Please Download these 2 Documents
HP Authentication Manager Azure Hosted Deployment Instruction.pdf
HP Authentication Manager Printer Deployment Instruction.pdf
*For Proof of Concept Licenses, we will activate a 30 day trial licenses, and we require a Proof of concept request as per our POC terms and conditions .
Enhanced Logging for Self-Hosted HP Authentication Manager customers.
Customers who choose to self-host the HP Authentication Manager suite can now integrate an Azure Log Analytics Workspace to enable advanced device activity logging. This integration allows all connected devices to send detailed user activity data—including usernames, page counts, paper sizes, simplex/duplex usage, total pixels printed per toner supply, job sizes, and more—directly into your Azure workspace.
With this data, you can generate comprehensive reports on usage patterns and associated costs, providing deeper insights and greater control over your print environment.
Support for Universal Print Anywhere
Universal Print “Anywhere” – Follow-Me Print for 3rd Party Developers
Microsoft is expected to make Universal Print “Anywhere” functionality available to third-party developers—including HP Authentication Suite—by mid November 2025 when it is slated for General Release (GA).
What does this mean?
Once in General Release, this capability will allow users to submit jobs to a centralized Secure or Pull Universal Print Queue and retrieve them from any HP Authentication Manager Universal Print-enabled printer, regardless of location.
Effectively, this introduces true Follow-Me Print support for third-party platforms. Our Universal Print v4 implementation is fully compatible and ready to support this functionality upon Microsoft’s general preview release.
Additional Fixes and Enhancements in Version 4
HP Authentication Suite v4 includes a series of critical updates aimed at improving reliability, security, and compatibility: See What's New & Known Issues
Device License Activation
We now require all devices to be licensed via our new license server located in Microsoft azure Australia East Coast infrastructure.(License.hpauthsuite.com)
Datasec is responsible for issuing volume licenses and will require the customers Azure Tenant ID for all new installations.
For existing customers, your current license will be automatically activated, allowing you to seamlessly upgrade to Version 4 without any additional steps.
Please review What's New and Known Issues
What’s Next?
Prepare for HP Authentication Suite Version 4!
As we approach the release of HP Authentication Suite v4, we recommend that partners and administrators begin preparing their environments and customers for the upcoming update.
You now have 2 Choices for Upgrading from V3 > V4
1. Keep using the current supported Datasec API Hosted Services and update all Printer apps, which will include a new set of HP Authentication Manager Configuration settings.
2. Migrate Customers over to Self-Hosted Azure services, which will require the customer to deploy Azure custom Security attributes, SignalR service and optionally a Log-Analytic workspace for Print logs. This also includes a new set of HP Authentication Manager Configuration settings.
*For detailed guidance or assistance with pre-deployment steps, please reach out to our support team.
* If you require assistance with planning, technical validation, or customer enablement, please do not hesitate to contact our support or solutions team.
Thank you for your continued support and enthusiasm for the HP Authentication Suite—a solution uniquely designed for HP’s secure MFPs and built to leverage the full power of the Microsoft cloud ecosystem. Together, we are delivering the future of Smart Document Exchange.
* For more information or to discuss any of the upcoming features, contact us at: Help@hpauthsuite.com.
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